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CUNY Academic Works

An introductory guide to CUNY Academic Works and how Centro is using this platform to disseminate research in the Puerto Rican Studies.

Before You Submit

  • Only submit completed works (whether in manuscript or final formatted form), not works in progress. 
  • For each work, be sure you have the right to make it open access (see the Copyright tab above).
    • Journal articles: Not sure if you have the right to make your journal article freely available online? Consult your publishing agreement and/or Open Policy Finder, a site that summarizes publishers' policies on whether or not their authors can post their articles online.
    • Book contributions: Not sure if you have the right to make your book chapter or section freely available online? Consult your publishing agreement and/or inquire with the publisher.
  • For each work, make sure you have the following: (1) title, (2) brief, informative abstract, (3) descriptive keywords (max. 10), and (4) an electronic copy of the file or a link to the file online.

Submission Procedures

CENTRO Library CUNY Academic Works Procedures*

The CENTRO Library has adapted the following procedural document pertaining to various aspects of submission to CUNY Academic Works. Please contact Jojo Karlin (jojo.karlin@cuny.edu), CUNY's Scholarly Communications Manager, if you have questions about CUNY Academic Works policies.

WHO can join?

Any CENTRO staff, researcher associates, or fellows are eligible to join. Hereafter, any of these is referred to as the "unit" in this document.

WHAT can be included?

CUNY Academic Works is intended primarily as a repository for previously-published work, and not as an independent publishing platform for new research articles. However, CUNY Academic Works does offer departments or units the ability to publish and disseminate their existing working articles, paper series, journal articles, posters, or theses.

Supported materials types

Authors/units may submit works for which they are the sole rights holders, or for which they have obtained permission to submit from all co-authors. The repository accepts a wide range of digital materials, including text, images, video, and audio files. Possible kinds of content include, but are not limited to the following:

  • Journal articles

  • Working papers

  • Conference papers

  • Datasets

  • Images

Personal works not published elsewhere and/or not published under the auspices of CENTRO are not appropriate for the repository.

Supported Formats

CUNY Academic Works supports various formats such as .pdf, .mp3, .mp4, .jpeg. We recommend that you submit your documents in one of the above mentioned access-level-formats or contact JoJo Karlin to convert from your current format to the access-level format.

HOW can you participate?

Individuals:

Please use the online submission form to upload your files. If you do not have an account with Academic Works, please select the “Sign Up” button on the right to create your account.  During the submission process, you will be asked to review our license, and indicate your consent to its terms.

CENTRO units:

CENTRO units should contact the Library Manager, Aníbal Arocho at aa3260@hunter.cuny.edu, who is authorized to manage submissions.

For publications at the unit level — such as a report series — the unit is responsible for establishing editorial guidelines, and for ensuring compliance with existing policies.

CENTRO's Library Manager will act as a conduit for information, and disseminates to the department’s authors all relevant documents, or communications regarding the procedures and policies for the repository.

* These procedures have been adapted from the Georgetown University’s DigitalGeorgetown Lauinger Library Institutional Repository Policies  (2015, August 21). Retrieved from  http://www.library.georgetown.edu/ir/policies